Three templates you can use today: a weekly schedule that adds up hours and deducts breaks, a monthly grid by shift code, and a four-team rotating cycle. Download the Excel file or make a copy in Google Sheets. No sign-up, no watermark, no macro.
Stores, cafes and restaurants that plan one week at a time.
One row per employee, clock-in and clock-out per day, unpaid break deducted, hours for the week added up automatically. Handles overnight shifts. Dates update from the week start date.
Teams that plan by shift code (morning, afternoon, evening) rather than by exact times.
A grid of 31 days per employee with one-letter codes, counts of shifts, days off, vacation and sick days per person, and a line showing how many people are on shift each day.
Operations that run early, late and night shifts with teams that rotate.
Team A holds the pattern for 28 days; teams B, C and D follow with a one-week offset. Change one cell and the whole rotation updates. Counts of day, swing and night shifts per team, and coverage per day.
Federal law does not require breaks, but about 20 states do: see break laws in the US before deciding what goes in the break column. To split regular hours from overtime and get gross pay, use the time card calculator.
A template holds the plan. It does not warn you that Friday's closer opens on Saturday with nine hours of rest, it does not tell the team the schedule changed, and it lives on one computer while the team is on the floor. The method for building the schedule itself is in how to make a work schedule for a small business. When the file starts changing several times a day, the online schedule maker does the same job as the weekly template with the team on the link, and the free scheduling software page explains what changes: the schedule is shared as a link, the team opens it on their phone without an account, and breaks and hours are checked as you type. In the UK? The same files, with UK vocabulary and rules, are on the staff rota templates page. Need the hours side rather than the schedule? The timesheet templates (weekly, biweekly, monthly time card, availability form) are the matching set. Running 24/7 with 12-hour shifts? The named rotations, with a calendar you can date and a template each, are under 12-hour shift schedules: 2-2-3, DuPont, 4 on 4 off.
