Top 5 alternatives to When I Work 2026
When I Work (United States): From $2.50 per employee per month on Essentials. At 100 employees that is $250 a month, before any add-on.
Pricing of When I Work
Per-employee per-month pricing, Essentials / Pro / Premium plans.
Historical target customer
US retail and restaurant SMBs.
Squadra Planning
Flat $29 per month, unlimited staff and locations.
Strengths of When I Work
- Great mobile UX.
- Shift swap module between employees.
- Adopted by 200,000+ companies worldwide.
Limitations that push customers to look for an alternative
- Per-employee pricing: the bill grows every time you hire.
- Time tracking and attendance sit in the higher plans.
- High final pricing with added modules.
The top 5 alternatives
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Squadra Planning
Squadra is the only solution on the market with a flat $29 per month price, unlimited employees and stores. For a team of 100, that is roughly $5,000 a year you do not spend versus per-employee pricing.
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Why Squadra is the #1 alternative
Transparent flat pricing
$29 per month for your whole company, no per-employee or per-store cost.
Built for more than one location
One view across locations, managers scoped to their own, consolidated reports.
Native anti-fraud iPad time clock
Server-stamped photo, geolocation, watermark burned in the image.
Your team opens it from a link
No account to create, no app to install, no work email needed.
14-day no-commit trial
No credit card. Try real conditions before paying.