Multi-site: manage 20 stores with a single tool

The multi-site challenge

Managing multiple stores multiplies complexity: each site has its own teams, schedules, and constraints. Without the right tool, headquarters loses visibility and managers double their efforts.

Classic problems:

• Shared Excel that desynchronizes between sites
• No overview for the regional director
• Inability to compared store performance
• Managers each doing things their own way

The Squadra Planning approach

Squadra Planning was designed from the start for multi-site operations. Each store is an independent space with its own data, but the central administrator has a global view.

Roles and permissions

• Admin: sees all stores, all data, all reports
• Site manager: sees only their store, manages their team and schedule
• Employee: sees only their own schedule and clock-ins

This separation ensures each manager stays focused on their scope while automatically feeding central reporting.

Per-store scheduling

Each store has its own schedule, templates, and constraints. The local manager builds their team schedule independently.

However, the admin can:

• Define global rules (max hours, minimum rest)
• View schedules from all stores
• Intervene when needed

Centralized reporting

The admin dashboard displays:

• Hours worked per store
• Late and absence rates per site
• Salary costs compared across stores
• Real-time compliance alerts

The cost for 20 stores

With a competitor at 5 euros per employee and 10 employees per store, 20 stores represent:

• 20 x 10 x 5 = 1,$000 per month

With Squadra Planning:

• $29 per month, regardless of the number of stores and employees

Annual savings: over 11,000 euros.

Key takeaways

• Multi-site requires adapted roles and permissions
• Each manager runs their store independently
• Admin has a centralized view of all sites
• Reporting automatically compares performance
• A single 29 euro subscription covers all stores

Check our pricing and test multi-site with our free trial.